The Flexible Scheduler in Imagine+ Assessment enables administrators to create and assign Diagnostic and Screener assessments tailored to their organization’s needs. This article walks you through the 4-step scheduling workflow: Choose Assessments, Choose Test Windows, Assign Students, and View Summary.
Important
Before scheduling, make sure that you have rostered all students into classes, and that you have granted both the classes and students access to Imagine+ Assessment in the Product Portal. Only students with proper class assignments and access will be available to add to assessment schedules.
Step 1: Choose assessments
-
Log in to the Product Portal and select the Imagine+ Assessment tile.
- Click Scheduling in the left navigation panel.
- Click Schedule Assessment to launch the scheduler.
- Make selections from the drop-down menus on the Choose Assessments screen. Available options depend on your organization's product licensing.
A. Select an Assessment Type from the drop-down list. Diagnostic or Screener.
B. Choose the Subject. For Diagnostic, select Math or ELA. For Screener, ELA is auto-selected.
C. In the Test drop-down list, check the box(es) next to the desired test(s).
D. (Optional) Add a note (up to 100 characters) that provides details, such as the target school, grade, or student group. - In the bottom right of the screen, click Next to proceed.
Step 2: Choose test windows
-
Click the calendar icon to set a start and end date for the assessment window. If scheduling multiple assessments, repeat the date selection for each.
Click here for recommended Imagine+ Screener windows- Screener BOY (Beginning of Year): October through early November
- Screener MOY (Middle of Year): Late January through February
- Screener EOY (End of Year): Late April through May
For best results, allow at least 45 days between each window to maximize instructional time and observe student growth.
Click here for recommended Imagine+ Diagnostic windows- Diagnostic 1: July 1–October 31
- Diagnostic 2: November 1–March 31
- Diagnostic 3: April 1–June 30
- Diagnostic 4 (Optional): As needed
Choose specific dates within these ranges based on your local instructional needs. Assessment windows can be revised if your schedule changes. For best results, allow at least 45 days between each window to maximize instructional time and observe student growth.
- If needed, click Reset dates to clear your selections.
- In the bottom right of the page, click Next to continue.
Scheduling Rules and Warnings
- Available dates: You can only select dates within the current academic session.
- Non-contiguous windows: Assessment windows do not need to be contiguous, so you can introduce gaps between windows as needed.
- Overlapping windows: Overlapping assessment windows are allowed, but students must complete the assessment with the earliest start date first. Subsequent assessments appear grayed out until the earlier assessment is completed.
Step 3: Assign students
-
In the Add Students panel on the left, students are grouped within an expandable hierarchy (collapsed by default). Click an arrow (
) to view the next level down. You can drill down to the student level.
Note
Only students who are rostered into classes and given access to Imagine+ Assessment in the Product Portal appear in the student list.
-
To add students to the schedule, you can:
A. Click the plus sign () next to a group (district, school, or class) to bulk-add all students in that group.
B. Expand a group and click the plus sign (Note
Students already assigned to the same assessment appear with an asterisk (*).
Caution
If you add students by selecting a group (district, school, or class), newly rostered students can be automatically added while the test window is open or upcoming. If you later edit the student/class list (for example, remove a student or class), the schedule becomes a custom schedule, and you must add newly rostered students manually.
- The added students appear in the Selected Students panel on the right. To remove students, you can:
A. Click the minus sign () next to a group to remove all students in that group.
B. Expand groups to remove individuals as needed. - In the bottom right of the page, click Next to review your selections.
Note
If you attempt to schedule only students who are already assigned, the scheduler prevents you from creating a duplicate schedule for the same assessment and student group. Adjust your student selections or assessment choice and try again.
Step 4: View summary
- Review all schedule details on the View Summary page:
A. Assessment type
B. Assessment windows
C. Selected students or groups
D. Any notes added - To make changes, click the pencil icon (
) next to a section.
- When everything is correct, click Schedule to finalize.
Caution
Exiting before clicking Schedule will discard all unsaved progress. A confirmation prompt will appear if you try to exit the scheduler early.
After scheduling
- View scheduled assessments on the Scheduling page.
- Students can access assessments when the test windows open. If windows overlap, students must complete the earliest assessment first.
- If needed, you can edit assessment schedules.
- Educators can monitor progress and completion from the Scheduling page.
- Newly rostered students are automatically added only for schedules created at the district, school, or class level that have not been edited. If a schedule is custom, add newly rostered students manually using Edit Students.
Tips
- To avoid scheduling conflicts, ensure earlier assessments have earlier start dates.
- For more on scheduling permissions, see User roles and permissions in Imagine+ Assessment.
Troubleshooting
- Can't select dates: Ensure dates fall within the academic session and are not in the past.
- Missing students: Confirm that students are properly enrolled in Imagine+ Assessment and verify that they haven't been added to a schedule for the same assessment.