1. Imagine Learning Help Center
  2. Setup and Account Management
  3. Manual Rostering: Literacy suite, MyPath suite, and Galileo K–12

Viewing, editing, and deleting student accounts

 Note

The steps in this article apply if you have selected to self-roster accounts individually or you are making manual changes with automated rostering.

This article applies to the following products:

  • Imagine Language & Literacy, Imagine Español, Imagine Reading, and Imagine Lectura
  • Imagine Galileo K–12
  • Imagine MyPath, Imagine Science Corner, Imagine Purpose

Teachers and Administrators can view and edit student accounts in the products listed above. Included in editing is the ability to change a student's password as well as change the products assigned to the student and the product settings (such as session time and/or language support).

Only Administrators can delete student accounts, but Teachers can instead remove the student from a class/group. In addition, only District Administrators (or School Administrators with access to a student's previous and current school) can edit a student's assigned organization (school).

Editing and deleting are done from the Students page, which contains a list of all students in your purview. School Administrators can see a list of all student records in their assigned school(s), while District Administrators can see a list of all student records in the district.

To view/locate students:

  1. Log in to the Product Portal and click Users & Classes/Groups.
    Appy.png
  2. If necessary, click Students at the top of the screen. (This page is the default for Teachers, but the Educators page is the default for Administrators.)
    educators tab with administrator spelled out.png
    The Students page opens with a list of all the records you have access to. By default, the table is sorted alphabetically by last name. Click on the column headers Name, Username, Ext Assigned ID, or Grade to sort ascending or descending by that column. 
    students tab.png

     Tip

    If you are unable to see all the information in a cell in the table, click on the cell and the entire contents of the cell will display in a pop-up window.
    hover tip for students.png

  3. To locate a specific individual, use the search bar at the top of the page. You can search by full or partial name, username, or external assigned ID. Type your search term and then click Enter or the magnifying glass to see the results. (You can clear the results later by clicking the X.)
    search for nate.png
  4. To view a list of students that meet your specifications, click the arrows to open the filters. 
    arrows student page.png
    The table below explains each filter.
    Field Description
    Classes/Groups Select 1 or more classes/groups to which the students are assigned. Alternately, you can choose No Classes/Groups to see which students still need to be assigned to their groups. Students must be assigned to at least 1 group in order for their data to display in reports.
    Product Access Select 1 or more products the students are assigned. Alternately, you can choose No Product Access to see which students do not yet have at least 1 product.
    Grade Level Select the students' rostered grade(s).
    Sync Status

    Choose to view records that are:

    • Synced (from automated imports via Clever, ClassLink, or SFTP)
    • Unsynced (manually created in an Imagine Learning tool or product)
    A synced record has a lock symbol to the left of the student's name. 
    synced kid.png
  5. Click the box(es) to apply the filter(s). The number of boxes you've checked in each filter displays in a blue circle to the right of the filter name.
    students with filters.png
    The number of students who match the filter(s) displays above the table. In this example, 9 students are assigned Imagine Language & Literacy or MyPath Reading (or both) in the Product Access filter. Each filter by itself operates using "OR" functionality rather than "AND" functionality.
    9 results.png
  6. The filters taken together are cumulative. This means that students must match at least 1 item in all the filters you select in order to display in the results.

    If no results are found, you will receive a notification. In the example below, no students are in the After School Enrichment class (in the Classes/Groups filter) that are also assigned either Imagine Language & Literacy or Imagine Español (or both) in the Product Access filter.

    Click Clear All Filters to reset the filters and start over. 
    clear all filters students.png

To edit a student:

Several changes can be made to classes/groups, but whether the changes can be performed individually or in bulk depends on the specific action, as detailed in the table below.

Action Individually In Bulk
Change a student's name Yes No
Change a student's External Assigned ID Yes No
Change a student's username and/or password Yes No
Change students' grade level Yes Yes
Change students' IEP and/or ELL status Yes Yes
Change a student's Alternate External Assigned ID, NWEA ID, and/or Renaissance ID Yes No
Add student(s) to a class/group and/or organization*  Yes Yes
Remove student(s) from a class/group and/or organization*  Yes No
Change students' associated products Yes Yes
Change students' product settings (including session time and language support for applicable products) Yes Yes

*District Administrators are usually the only users who can move students between organizations (schools) in the same district. An exception is School Administrators who happen to be assigned to the student's previous and current schools. If you don't have the needed permissions to move your student, ask a District Administrator to make the change for you or contact Imagine Learning Product Support for assistance.

Click on a header below to view the applicable instructions to make changes to student accounts. 

Edit an individual student
  1. Follow the instructions in the Viewing Students section to find the applicable student.
  2. Click the three dots, then choose Edit Details, Edit Product Access, or Edit Product Settings.
    revised edit student.png
  3. Make the desired edits. Refer to the Adding Students article if you need additional information on each field. Some fields also provide more information if you hover over their name or click on the information icon.

     Caution

    If the record was created through a sync (automated import), some fields will not be editable. You must make the changes within your SIS that feeds your automated sync with Imagine Learning, and then the record will update accordingly inside the Product Portal.


    • Edit Details allows you to change many fields, including the username, password, and the classes/groups to which the student is assigned. For example, by clicking the X by the group name, you can remove students from your class/group if you no longer wish to view their data.  
      edit Noel 1. details.png
    • Edit Product Access allows you to change the product(s) associated with the student. Only the products that your organization has purchased will be available for you to select.  
      edit Noel 2. product access.png
    • Edit Product Settings allows you to change the default settings associated with each product, such as session time and language settings. Hover over the title of a field to see its description; click an information icon to learn additional details. 
      edit Noel 3 product settings.png
  4. Click Save at the bottom of the window.

    save button classes page.png

  5. The student account is updated and you'll receive a confirmation at the bottom of your screen. 
Edit multiple students simultaneously (bulk edits) 

 Note

The bulk edit option will be grayed out and you will be unable to perform bulk edits if you have selected a mix of manually rostered students and students who are synced via an automated import. In addition, all students you are attempting to edit must be in the same school.

  1. Follow the instructions in the Viewing Students section to find the applicable students, then check the checkboxes to the left of the names of the students you want to edit.
    select multiple kids to delete.png
  2. Click the arrow in the Bulk Actions drop-down menu and select Bulk Edit. Whatever changes you make in the following steps will apply to every student you just selected.
    revised bulk edit students.png
  3. Make the desired edits on the Details, Product Access, and/or Product Settings tab(s). Refer to the Adding Students article if you need additional information on each field. Some fields also provide more information if you hover over their name or click on the information icon.
    • Edit Details allows you to change students' organizations (District Administrators),
      classes/groups, grade level, and whether or not the students have an IEP or are ELLs/MLLs. In the screenshot below, the students are being added to Mr. Moogan's 5B class and their grade level is being changed to Grade 5. 
      change class and grade level in bulk 2.png
    • Edit Product Access allows you to change the product(s) associated with the student. Only the products that your organization has purchased will be available for you to select.  
      Click on the product tiles to alternate between No Change, On, and Off. In the example below, access to MyPath Reading is being removed, while access to MyPath Math is being activated.
      bulk edit 2. product access.png
    • Edit Product Settings allows you to change the settings associated with each product, such as session time and language settings, if desired. In the example below, Text To Speech is being turned on in MyPath Math.
      bulk edit 3. product settings new.png
  4. Click Save at the bottom of each tab (or Continue to save the previous tab's selections and proceed to the next tab, when applicable).

    save continue.png

  5. In the verification window, click Start Processing.
    start processing classes.png
  6. The student accounts are updated and you'll receive a confirmation at the bottom of your screen.

To delete a student (Administrators only):

Students can be deleted individually or in bulk. Click on a header below to view the applicable instructions. 

 Tip

If you are a Teacher, edit the student and remove them from your class/group if you no longer want the student's data to display in your group. Then ask an Administrator to delete them if they will no longer be using the program.

Delete an individual student
  1. Follow the instructions in the Viewing Students section to find the applicable student.
  2. Click the three dots, then choose Delete.
    revised delete student.png
  3. In the confirmation window, click Yes, Delete.
    yes delete brook.png
  4. You'll receive a confirmation at the bottom of your screen, and the user will no longer display in the list of students.
Delete multiple students simultaneously (bulk deletions)
  1. Follow the instructions in the Viewing Students section to find the applicable students, then check the checkboxes to the left of the names of the students you want to delete.
    select multiple kids to delete.png
  2. Click the arrow in the Bulk Actions drop-down menu and select Delete.
    delete multiple again.png
  3. In the confirmation window that opens, click Yes, Delete.
    yes delete multiple kids.png
  4. You'll receive a confirmation at the bottom of your screen, and the users will no longer display in the list of students.

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