Note
The steps in this article apply if you have selected to self-roster accounts individually or you are making manual changes with automated rostering.This article applies to the following products:
- Imagine Language & Literacy, Imagine Español, Imagine Reading, and Imagine Lectura
- Imagine Galileo K–12
- Imagine MyPath, Imagine Science Corner, Imagine Purpose
Administrators are the only users that can view, edit, and delete educator accounts in the products listed above. Included in editing is the ability to change an educator's role from a Teacher to an Admin or an Admin to a Teacher. Administrators can also send password reset emails containing links for educators to reset their own passwords.
These actions are taken on the Educators page, which contains a list of all educators currently in your purview. School Administrators can see a list of all educator records in their assigned school(s), while District Administrators can see a list of all educator records in the district.
To view all the educators in your organization/find a specific record:
-
Log in to the Product Portal and click Users & Classes/Groups.
- The Educators tab opens with a list of all the educators in your organization. By default, the table is sorted alphabetically by last name. Click on the column headers Name, Username, or Type to sort ascending or descending by that column.
Tip
If you are unable to see all the information in a cell in the table, click on the cell and the entire contents of the cell will display in a pop-up window.
- To locate a specific user, use the search bar at the top of the page. You can search by full or partial name, username, or external assigned ID. Type your search term and then click Enter or the magnifying glass to see the results. (You can clear the results later by clicking the X.)
- To view a list of educators that meet your specifications, click the arrows to open the filters.
The table below explains each filter.
Field Description Classes/Groups Select 1 or more classes/groups the educators are assigned to. Alternately, you can choose No Classes/Groups to see which Teachers still need to be assigned their groups. (Administrators only need to be assigned to groups if they will be facilitating a class/group, working with playlists in Imagine Language & Literacy, or assigning assignments in Imagine MyPath.) Educator Type Choose to view Administrators or Teachers.
School Administrators and District Administrators both display in the results table as "Administrator"; if the educator is assigned to all the schools in the district, they are a District Administrator.
Sync Status Choose to view records that are:
- Synced (from automated imports via Clever, ClassLink, or SFTP)
- Unsynced (manually created in an Imagine Learning tool or product)
Synced records have a locked symbol to the left of the user's name:
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Click the box(es) to apply the filter(s). The number of boxes you've checked in each filter displays in a blue circle to the right of the filter name so you know how many items you've selected.
The number of educators who match the filter(s) displays above the table. In this example, 5 educators are either not assigned to a class or are assigned to the After School Enrichment class in the Classes/Groups filter. Each filter by itself operates using "OR" functionality rather than "AND" functionality. - The filters taken together are cumulative. This means that educators must match at least 1 item in all the filters you select in order to display in the results.
If no results are found, you will receive a notification. In the example below, no educators are without a class assignment or are assigned to the After School Enrichment class (in the Classes/Groups filter) and also synced with an automated import (in the Synced Status filter).
Click Clear All Filters to reset the filters and start over.
To edit an educator:
Edits to an educator's account can be made one at a time or, in some cases, in bulk.
If you are editing an individual educator's account, you can send a password reset email as well as update the following fields:
- First Name
- Last Name
- Educator Type (The educator's role, Administrator or Teacher)
- Username (email)
- External Assigned ID
- Classes/Groups
If you are performing bulk edits, you can only add/remove the groups/classes to which the educators are assigned.
With both types of edits, District Administrators can also add/remove educators' assigned organizations (schools) within the district.
Click on a header below to view the applicable instructions.
- Follow the instructions in the Viewing Educators section to find the applicable educator.
- Click the three dots for the applicable educator, then choose Edit Details.
- Make the desired edits, then click Save. Refer to the Adding Educators article for details on each field.
- For security reasons, you can't create a new password for an educator, but you can send a password reset email by clicking the link.
- Use the Educator Type field to promote an educator from a Teacher to an Administrator or change an Administrator to a Teacher.
- District Administrators and School Administrators assigned to more than 1 school can also change an educators' assigned organization(s) to any other school(s) in their purview.
Caution
If the record was created through a sync (automated import), some fields will not be editable. You must make the changes within your SIS that feeds your automated sync with Imagine Learning, and then the record will update accordingly inside the Product Portal.
- The user's record is updated and you'll receive a confirmation at the bottom of your screen.
Note
The bulk edit option will be grayed out and you will be unable to perform bulk edits if you have selected a mix of manually rostered educators and educators who are synced via an automated import. In addition, all educators you are attempting to edit must be in the same school.
- Check the checkboxes to the left of the names of the educators you want to edit.
- Click the arrow in the Bulk Actions drop-down menu and select Bulk Edit.
- In the window that opens, you can change the educators' assigned classes/groups. To add educators to 1 or more groups, click the magnifying glass to bring up a list of available groups, then check the applicable checkbox(es). To remove educators from a group, click the X by the group name. Then click Save.
Note
District Administrators and School Administrators assigned to more than 1 school can also change educators' assigned organization(s) to any other school(s) in their purview.
- In the Verification window, click Start Processing.
- The educator accounts are updated and you'll receive a confirmation at the bottom of your screen.
To delete an educator:
Educators can be deleted individually or in bulk. Click on a header below to view the applicable instructions.
- Follow the instructions in the Viewing Educators section to find the applicable educator.
- Click the three dots, then choose Delete.
- In the confirmation window, click Yes, Delete.
- You'll receive a confirmation at the bottom of your screen, and the user will no longer display in the list of educators.
- Check the checkboxes to the left of the names of the educators you want to delete.
- Click the arrow in the Bulk Actions drop-down menu and select Delete.
- In the confirmation window that opens, click Yes, Delete.
- You'll receive a confirmation at the bottom of your screen, and the users will no longer display in the list of educators.