Your role determines which students, schedules, and reports you can access in Imagine+ Assessment. The schedule permissions below apply to Diagnostic, EarlyBird Screener, and Benchmark assessments.
Role overview
| Role | Access level |
|---|---|
| District Administrator | Access to assessment data and schedules across your district. Can create schedules and edit Upcoming and In Progress schedules for all schools. |
| School Administrator | Access to assessment data and schedules for your assigned schools. Can create schedules and edit Upcoming and In Progress schedules within those schools. Changing the test-window dates of a district-created schedule creates a separate school-specific schedule under your name. |
| Teacher | View-only access to schedules and reports for your assigned classes. Cannot create, edit, or delete Diagnostic, EarlyBird Screener, or Benchmark schedules. |
Permissions by action
| Action | District Administrator | School Administrator | Teacher |
|---|---|---|---|
| View schedules and assessment reports | Across your district | At your assigned schools | For your assigned classes |
| View a student's assigned schedules through Student Schedule Lookup or the student's profile | Students in your district | Students at your assigned schools | Students in your assigned classes |
| Create assessment schedules | For schools, classes, or students in your district | For classes or students at your assigned schools | No |
| Edit Upcoming and In Progress schedules | Across your district, subject to schedule restrictions | At your assigned schools, subject to schedule restrictions | No |
| Delete Upcoming schedules | Only schedules you created | Only schedules you created | No |
Student Schedule Lookup and the Schedules tab on a student's profile are read-only for all roles. You cannot edit schedules or assign retakes from either view. For instructions, see Viewing a student's assessment schedule in Imagine+ Assessment.
School Administrator edits to district-created schedules
If you are a School Administrator, the changes you make determine whether a district-created schedule remains district-owned:
- Changing the test-window dates creates a separate school-specific schedule under your name.
- Only adding or removing students at your assigned schools updates the existing schedule, which remains district-owned.
Schedule restrictions
| Schedule status | What administrators can change | Can the schedule be deleted? |
|---|---|---|
| Upcoming | Change start and end dates, edit notes, and add or remove students. | Yes, but only by the administrator who created it. |
| In Progress | Change the end date, edit notes, and add students. Remove only students with a Not Started status. The start date is locked. | No |
| Closed | Cannot edit through the schedule-editing workflow. For the separate reopening workflow, see Reopening an assessment window. | No |
Students already assigned to the same assessment in another schedule cannot be added. For instructions and additional restrictions, see Editing assessment schedules.
For deletion instructions, see Deleting assessment schedules in Imagine+ Assessment.
If the schedule creator has left
If the creator of an Upcoming or Closed schedule no longer works at your district or school, contact Product Support to transfer the schedule to another administrator. The transfer allows another administrator to manage the Upcoming schedule or reopen the Closed assessment window when needed.