Summer school rostering recommendations for Imagine Learning supplemental products

As long as they are still enrolled in the program and the licenses have not expired, all students continue to have access to Imagine Learning products for at-home use over the summer, even if they are not enrolled in summer school. For schools and districts with summer school programs, several options are available for you to set up classes/groups and view data. This article provides a high-level synopsis of each option; use this as a starting point and work with your Customer Success Manager (CSM) for additional guidance. Your summer school rostering process doesn't need to be the same process you used during the academic year, although that should be your first consideration. 

Automated imports

You must also decide if you will pause your automated imports or keep them active over the summer.

If you keep the regularly-scheduled syncs active:

• Clever institutes an automatic pause on May 31st; unless you opt-out or change the date of the automatic pause, your summer school data will not reach Imagine Learning.
• Classlink does not have an automated pause and your sync will continue unless you pause it manually within Classlink.
• Imagine Learning will continue to import custom SFTP files unless you stop sending them.

If you disable the regularly-scheduled syncs:

• Be sure to add any new students manually throughout summer school.
• When your sync is resumed, manually created summer-school students might be removed if they are not part of your updated import data for the 2024-2025 academic year.

With this information in mind, select 1 of the 3 summer school rostering options below.

Summer School Rostering Options

Option 1: No changes to existing classes/groups 

Likely the easiest way to handle summer school rostering is to leave the students in the same classes/groups they were in during the school year. You may need to change the teachers assigned to the classes/groups if the teachers have different students during the summer, as teachers need to be assigned to classes/groups to view student data.

Pro: Minimal to no additional set-up required

Consideration: Summer school data will be a continuation of the 2023-24 school year data and no real distinction between the two will exist. If you need a clear separation of what students are doing in summer school versus what they did the rest of the year (and also which students are enrolled in summer school and which are not), consider another option instead.

Option 2: Create new classes/groups for summer school students (using existing schools)

With this option, you create summer school classes/groups within your existing schools. You have the same options for setting up the summer school classes/groups as you did for initial rostering.

Pro: Clear visibility into which students and groups at each school are using the program during summer school.

Consideration: More manual work than Option 1 because you need to create entirely new classes/groups.

Option 3: Create new school(s)/organization(s) for summer school students

A new organization called "Summer School" is created so that monitoring can be done at the district level specifically for summer school students. Customers must work with their Customer Success Manager to set this up. During this conversation, determine whether students will be rostered as brand-new students so that no prior data comes over from the previous academic year, or whether existing students will be moved into the summer school organization.

Pros:

• Allows cross-school/multi-school monitoring for districts whose summer school students may be attending a different school than where they were during the year, or schools whose teachers will be monitoring and assigned to different schools than they were during the year.
• Allows for summer-school specific reports.

Consideration: This is the most time-consuming, labor-intensive summer school rostering option.