Summer school rostering recommendations for Imagine Learning supplemental products

As long as they are still enrolled in the program and the licenses have not expired, all students continue to have access to Imagine Learning products for at-home use over the summer, even if they are not enrolled in summer school. For schools and districts with summer school programs, several options are available for you to set up groups (classrooms) and view data. This article provides a high-level synopsis of each option; use this as a starting point and work with your Customer Success Manager (CSM) for additional guidance. Your summer school rostering process doesn't need to be the same process you used during the academic year, although that should be your first consideration. 

Option 1: No changes to existing groups/classrooms 

Likely the easiest way to handle summer school rostering is to leave the students in the same groups they were in during the school year, and determine whether or not to continue any regularly-scheduled automated syncs. You may need to change the teachers assigned to the groups if the teachers have different students during the summer, as teachers need to be assigned to groups to view student data.

Pro: Minimal to no additional set-up required

Considerations:

• Summer school data will be a continuation of the 2022-23 school year data and no real distinction between the two will exist. If you need a clear separation of what students are doing in summer school versus what they did the rest of the year (and also which students are enrolled in summer school and which are not), consider another option instead.
• If you keep the regularly-scheduled syncs:
  
  • Clever automatically does an automatic pause on May 26th; unless you opt-out or change the date of the automatic pause, your summer school data will not reach Imagine Learning.
  • Classlink and other OneRoster users must update their system to account for active academic sessions during summer school. 
• If you disable the regularly-scheduled syncs:
  
  • Be sure to add any new students manually throughout summer school.

Option 2: Create new groups for summer school students (using existing schools)

With this option, you create summer school groups (classrooms) within your existing schools. You have the same options for setting up the summer school groups as you did for initial rostering. Organizations using a Student Information System (SIS) such as Clever or Classlink can do one of the following:

• Send new groups to Imagine Learning via a scheduled file
• Stop the file synchronization over the summer and set up summer school groups either manually or via templates. 

Pro: Clear visibility into which students and groups at each school are using the program during summer school.

Considerations:

• If you are keeping the regularly-scheduled syncs:
  
  • Clever automatically does an automatic pause on May 26th; unless you opt-out or change the date of the automatic pause, your summer school data will not reach Imagine Learning.
  • Classlink and other OneRoster users must update their system to account for active academic sessions during summer school. 
• If you disable the regularly-scheduled syncs:
  
  • Be sure to add any new students manually throughout summer school

Option 3: Create new school(s)/organization(s) for summer school students

A new organization called "Summer School" is created either manually or via the SIS so that monitoring can be done at the district level specifically for summer school students. Customers must work with their Customer Success Manager to set this up. During this conversation, determine whether students will be rostered as brand-new students (with a new Student ID) so that no prior data comes over from the previous academic year, or whether students will be rostered with their existing Student ID so that their progress may transfer over into summer school.

Pro: Allows cross-school/multi-school monitoring for districts whose summer school students may be attending a different school than where they were during the year, or schools whose teachers will be monitoring and assigned to different schools than they were during the year.
Considerations: Reports may look different since students will be in a different schools. Progress only displays for summer school dates, not for the previous academic year.