Understanding the Attendance report

May 26, 2022 22:43

Use this page to learn about the various options available when configuring the Attendance Report.

If you landed on this page via a search and want to find the steps on how to access the report this page describes, click here.

DETAILS TAB:

Option	Description
Report Name	Designate how the name of the report will appear when finished.
Date Range	The report will return results for the period of time specified here.
User Types	Specify for which user the report will return the results.

OPTIONS TAB:

Option	Description
Include data from previous schools:	Indicate if data from previous schools is included in the report. An example of this would running the report for a transferred student.
Session Time	Choose to have the report to show a summary of sessions for each student, or detailed information on each student's sessions.
Include Session(s)	Select the information to display in the report: All Sessions: the total number of logins for the user type selected. No Sessions (zero logins): the students, teachers or parents who have not logged into the system. Completed Sessions (student only): the total number of logins and total session time (in hh:mm:ss format) for all completed student sessions. A completed session is a successful login that is followed by a successful logout. Incomplete Sessions (students only): the number of successful logins by a student without a successful logout.
Display Type	Choose to show the start day and time for each session, and/or total logins, and/or total session time for each student.

USERS TAB:

Option	Description
Search Options for My Classes, My Students, Groups, Student Search	Used to locate users to add to the report. If Classes or Groups have been created previously, educators may utilize them here to avoid searching and adding students to the report individually.

PB-Reports-test_item_summary_report-students-info_callout.png

SCHEDULE & SEND TAB:

Option	Description
Status	Indicate if the report will be emailed to any recipients.
Start	This option only becomes active if Status is set to "On". Choose when the report will first be emailed.
Stop	This date defaults to the start date and if not changed, the report will never be sent routinely.
Run report	This option only becomes active if Status is set to "On". Determines the frequency for how often the report is generated and emailed.

RUN TAB:

Option	Description
Run Now	A new window will pop-up and the report will generate. This may take several minutes as report processing time varies based on size and connection speed.
Run Offline	This option processes the report in the background, allowing users to freely navigate in the system during this time. The report will be added to the Reporting Queue when completed.

PB-Reports-test_item_summary_report-run-info_callout.png