Self-rostering Literacy and MyPath accounts through bulk import

 Note

The steps in this article apply only if you have selected the BULK IMPORT Self-Managed rostering option.

This article applies to the following products:

  • Imagine Language & Literacy, Imagine Español, Imagine Reading, Imagine Lectura
  • Imagine Galileo K-12
  • Imagine MyPath, Imagine Science, Imagine Purpose 

At the beginning of a new school year or when you first start using the Imagine Learning Literacy and MyPath suite, you'll need to use the Setup Wizard to create staff and student accounts, assign student accounts to groups, assign products to students, and change any default product settings

You can also use this tool to update existing accounts during the school year. As long as the student ID stays the same, any other data fields you change in the spreadsheet will be reflected in the students' accounts.

Administrators can use the Setup Wizard to create staff and student accounts; Teachers can only create student accounts.

Both Administrators and Teachers can create groups, assign students to groups, and assign product access to students.

If you have already created your accounts, you can also use the Setup Wizard to assign existing student accounts to a group or change students' product access and edit their product settings.

This article walks you through these steps:

Adding staff accounts and assigning staff to groups 

If you are an Administrator, you can import staff; Teachers do not have access to do so.

 Note

Staff member accounts automatically inherit the product access of the organization they are assigned to.

To add staff accounts and groups through bulk import:

  1. Log in to the Literacy and MyPath suite and click Setup Wizard in the Product Portal
  2. Click Import Students or Staff.
  3. District Administrators only: Choose School-Level Import or District-Level Import and click Next in the bottom right corner of your screen.

  4. On the Choose Your Import File screen, download the Import Template for Staff



  5. Populate your import file according to the following Literacy and MyPath Staff Import file specifications. Required fields are marked with a red asterisk(*):

    Field Description
    First Name*

    Enter the staff member's first name.

    Last Name*

    Enter the staff member's last name.

    Account Type*

    Enter the account type for this staff account. The account type determines which features a staff member can use. Choose one of these account types:

    • Administrator: Can create and manage organizations and groups, as well as manage all student and staff accounts. 
    • Teacher: Can see only the groups and student accounts that are assigned to them. Teachers do not have permissions to create or manage organizations or other staff accounts.
    Username (Email)*

    Enter the email address that the staff member will use to log in to the Imagine Learning Literacy and MyPath suite.

    Group*

    Enter the group/class to which this user should be assigned. To assign a staff member to multiple groups/classes, include each group name separated by a ";" (semicolon).

    School*

    Available on the district-level file only. Enter the school to which this user should be assigned. 

  6. District Administrators and School Administrators only: On the Choose Your Import File screen, choose Staff from the Account Type drop-down list. 
    All roles: Browse and choose your import file. It must be a CSV file in order to be imported correctly. 
  7. Click Next at the bottom of the screen.
  8. On the Match Your Data Fields screen, match the Imagine Learning data fields to the columns in your import file by choosing the appropriate data field from the drop-down list. Required but unmatched fields are indicated with a red asterisk. Matched fields are indicated with a green checkmark and a statement summarizing the match. 
  9. Click Next at the bottom of the screen.
  10. On the Confirm Your Import screen, review the information and verify that the data to be imported is correct.

    If there are staff accounts and groups in your import file that already exist in the Imagine Learning Literacy and MyPath suite, the Setup Wizard will update them (rather than duplicate them).
    If there are errors in your import file, the Setup Wizard will report the row number, column name, data value, and error message for each error. Rows that contain an error will not be imported. To correct these errors, edit your import file, save it, and then click Upload Corrected File.

     Note

    To request help resolving errors in your Import Summary, contact Imagine Learning Product Support.

  11. Click Next at the bottom of the page.
  12. The Import Summary screen displays the number of new staff accounts and groups that were created and any existing staff or groups that may have been updated. Click on the + sign to view details, if desired.
  13. At the bottom of the screen, click Done.

Adding Student accounts and assigning students to groups

Both Administrators and Teachers can update accounts and groups by importing new roster data.

Students must be assigned to a school and group in order to access and use the products in the Imagine Learning Literacy and MyPath Suite. If you are an Administrator, you must assign students to a school and group. If you are a Teacher, you must assign students to a group.

To add student accounts and groups through bulk import:

  1. Log in to the Literacy and MyPath suite and click Setup Wizard in the Product Portal
  2. If you are a Teacher, click Import Students. If you are an Administrator, click Import Students or Staff.
     
  3. District Administrators only: Choose School-Level Import or District-Level Import and click Next in the bottom right corner of your screen.

  4. On the Choose Your Import File screen, download the Import Template for Students


  5. Populate your import file according to the following Literacy and MyPath Student Import file specifications. Required fields are marked with a red asterisk:  
    Field Description
    First Name*

    Enter the student's first name.

    Last Name*

    Enter the student's last name.

    Username*

    Enter the username that the student will use to log in to the Imagine Learning Student app.

    Password*

    Enter the password that the student will use to log in to the Imagine Learning Student app.

    Grade*

    Enter the student's grade level. Choose from these grade levels: PK, K, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, or 12.

    Student ID*

    Enter the student's unique ID number that is used with the assessment provider your district has chosen.

    Alternate ID (optional)

    Enter the student's state ID (optional).

     Note

    Imagine Learning does not require this field, but your state might. If your state requires this ID, it must be unique.

    Language*

    Enter the student's first language. If nothing is entered, the default is English.

    Group*

    Enter the group/class to which the student should be assigned. To assign a student to multiple groups/classes, include each group name separated by a semilcolon (";").

    School*

    Available on the district-level file only. Enter the school to which this user should be assigned. 

  6. District Administrators and School Administrators only: Choose Student from the Account Type drop-down list. 
    All roles: Browse and choose your import file. It must be a CSV file in order to be imported correctly. 
       
  7. Click Next at the bottom of the page.
  8. On the Match Your Data Fields screen, preview the first few rows of your data and verify that the data being pulled in looks correct. The system attempts to match the fields; use the drop-down arrows to select a new column only if there appears to be a mismatch. Required but unmatched fields are indicated with a red asterisk. Matched fields are indicated with a green checkmark and a statement summarizing the match. 
  9. Click Next at the bottom of the page.
  10. On the Confirm Your Import screen, review the information and verify that the data to be imported is correct. If existing student accounts and groups are in your import file, the Setup Wizard will update them as applicable, or skip them if no data has changed. If there are errors in your import file, the Setup Wizard will report the row number, column name, data value, and error message for each error. Any row that contains an error will not be imported. To correct these errors, edit your import file, save it, and then click Upload Corrected File.
  11. Click Next at the bottom of the page.
  12. The Import Summary screen displays the number of new student accounts and groups that were created and any existing student accounts or groups that may have been updated.

    If desired, click the + sign to expand the information.


  13. Click Next at the bottom of the page.
  14. Assign products to your student accounts.

Assigning products to students

Once you have created any new student accounts, you should assign product access to students for any Literacy and MyPath suite products that your organization (district or school) has purchased. Students must be assigned access to a product in order to log in and begin using that product. 

 Note

Even though MyPath products appear on this page if your organization has purchased MyPath, this section does not apply to MyPath users because access to MyPath products is managed at the organization level rather than the student level. MyPath-only users: Skip to the Changing default product settings section.

To assign products to students:

  1. For each student account, click the checkbox for each product you wish to assign. To assign the same product to all the students in the list, click the checkbox in the applicable product's column header.

     Note

    You will only see columns for products that your district or school has purchased.

  2. Click Next at the bottom of the page.

Changing the default product settings

Once you assign product access to student accounts, you can review and change any default settings for each product. You may need to use the scroll bar to access all of the settings if your students are being assigned multiple products.

To change the default product settings:

  1. Imagine Language & Literacy and Imagine Español only: Change the Session Time (in minutes) for each student. The default is 20 minutes.

    Students will be automatically logged out of the program when their session time ends, and if they want to continue using the program, they must log in again. If students use both products, the session time is the same for each.

  2. All products: Check the box(es) if the student is an English Language Learner and/or has an Individual Education Plan (IEP). These are optional fields only for viewing purposes in the student's account. The default is No (unchecked) for both fields.

  3. Imagine Language & Literacy and Imagine Español only:  Choose the Language Support for each student.

    Language Support is the audio language for the instructions of the activities that each student hears when they use the program. By default, the audio language for Imagine Language & Literacy is English and the audio language for Imagine Español is Spanish. 

  4.  Imagine Reading and Imagine Lectura only: Choose the Audio Support for each student.

    Audio support provides students with the option to have specific passages or questions read aloud to them. By default, audio support is enabled.

  5. MyPath Math, MyPath Reading, MyPath Science, and Imagine Purpose: Check the box if the student should be able to access the Language Translation Tools and Text-to-Speech. The default is No (unchecked) for each field.
    MyPath Math and MyPath Science: Check the Spanish Language box if the student should receive the program in Spanish. The default is No (unchecked).

     Note

    Imagine Galileo K-12 does not have default settings to review or modify. 

  6. Click Save at the bottom of the page.
  7. Review the Product Assignment Summary. This shows which students have been assigned products and the default product settings you chose for each student.
  8. Click Done at the bottom of the page.
  9. Verify that your students can log in to their assigned products. 

 Note

To request help resolving any errors or difficulties with the rostering process, contact Imagine Learning Product Support.