At the beginning of a new school year or when you first start using the Imagine Learning Literacy Suite (Imagine Language & Literacy, Imagine Español, Imagine Lectura, Imagine Reading, or Imagine Assessment: Galileo), you'll need to create staff and student accounts, assign student accounts to groups, and assign product access to students for the products that you want them to log in to.
You can create accounts and groups in bulk by importing roster data into the Imagine Learning Literacy Suite or you can create accounts and groups individually. The Setup Wizard shows you how to create staff or student accounts and groups (in bulk or individually), assign products to students, and change any default product settings. If you have already created your staff or student accounts, you can use the Setup Wizard to assign existing student accounts to a group or change the products assigned to students.
Watch this video to determine if self-rostering is the right choice for you, choose whether to roster accounts individually or in bulk by importing roster data, and learn how to roster student accounts.
If you are an Administrator, you can use the Setup Wizard to create staff and student accounts; if you are an Educator, you can create student accounts. Both Administrators and Educators can create or import new accounts or groups, assign students to groups, and assign product access to students.
The Setup Wizard walks you through these steps:
- Launching the Setup Wizard
- Adding Staff accounts and groups through bulk import
- Adding Student accounts and groups through bulk import
- Assigning products to students
- Changing the default product settings
Launching the Setup Wizard
To launch the Setup Wizard
- Log in to the Literacy Suite. If this is your first time logging in, click Imagine Language & Literacy.
- Click Setup Wizard in the Quick Start section on your dashboard.
- Follow the instructions in the Setup Wizard. For information about specific tasks, see the instructions below.
Adding Staff accounts and groups through bulk import
You can create staff accounts and groups in bulk by importing roster data into the Imagine Learning Literacy Suite. If you are an Administrator, you can import staff and student accounts and groups; if you are an Educator, you can only import student accounts and groups.
To add staff accounts and groups through bulk import
- Click Import Students or Staff.
- District Administrator: Choose School-level import or District-level import.
- On the Choose Your Import File screen, download the Staff Import Template. Or you can create your own CSV file according to the Literacy Staff import file specification.
- Prepare your import files by populating the Staff Import Template according to the Literacy Staff import file specification. Your Staff import file must include these required data fields: First Name, Last Name, Account Type, Username (Email), and Group.
- On the Choose Your Import file screen, choose the school where you want to import Staff accounts to from the School Name drop-down list. Choose Staff from the Account Type drop-down list.
If you are an Administrator, you can import staff and student accounts; if you are an Educator, you can import student accounts.
- Browse and choose your import file.
Note
Your import file must be a CSV file in order to be imported correctly.
- Click Next.
- On the Match Your Data Fields screen, match the Imagine Learning data fields to the columns in your import file by choosing the appropriate data field from the drop-down list. Required but unmatched fields are indicated with a red asterisk. Matched fields are indicated with a green checkmark and a statement summarizing the match.
Field Description First Name Specifies the staff member's first name. Last Name Specifies the staff member's last name. Account Type Specifies the account type for this staff account. The account type determines which features a staff member can use in. Choose one of these account types:
- Administrator: Allows you to create and manage organizations and groups, as well as manage all student and staff accounts. If you are an Administrator, you can change your role at any time.
- Teacher: Allows you to see only the groups and student accounts that are assigned to you. Educators do not have permissions to create or manage organizations or other staff accounts.
Username (Email) Specifies the email address (username) that this staff member uses to log in to the Imagine Learning Literacy Suite. Group Specifies the group(s) (or class(es)) that this staff member account is assigned to. If a staff account is assigned to multiple groups (or classes), you can include each group name in the Group (Class) column, separated by a ";" (semicolon). School Specifies the school that this staff member account is assigned to. If a staff account is assigned to multiple schools, you can include each school name in the school column, separated by a ";" (semicolon). - Click Next.
- On the Confirm Your Import screen, review the information and verify that the data to be imported is correct. If there are accounts and groups in your import file that already exist in the Imagine Learning Literacy Suite, the Setup Wizard will update them. If there are errors in your import file, the Setup Wizard will report the row number, column name, data value, and error message for each error. Any data field that contains an error will not be imported. To correct these errors, edit your import file, save it, and then click Upload Corrected File.
- Click Next. The Import Summary screen displays the number of new staff accounts and groups that were created and any existing staff or groups that may have been updated.
Caution
If there are any errors in your Import Summary, please contact Imagine Learning Customer Care at 1-866-457-8776 or email support@imaginelearning.com for assistance.
- Click Done.
Adding Student accounts and groups through bulk import
You can create staff and student accounts and groups in bulk by importing roster data into the Imagine Learning Literacy Suite. If you are an Administrator, you can import staff and student accounts and groups; if you are an Educator, you can import student accounts and groups. Both Administrators and Educators can update accounts and groups by importing new roster data.
Students must be assigned to a school and group in order to access and use the Imagine Learning Literacy Suite (Imagine Language & Literacy, Imagine Español, Imagine Lectura, Imagine Reading, or Imagine Assessment: Galileo). If you are an Administrator, you must assign students to a school and group. If you are an Educator, you must assign students to a group.
To add staff or student accounts and groups through bulk import
- If you are an Administrator, click Import Students or Staff. If you are an Educator, click Import Students.
- District Administrator: Choose School-level import or District-level import.
- On the Choose Your Import File screen, download the Student Import Template. Or you can create your own CSV file according to the Literacy Student import file specification.
- Prepare your import files by populating the Student Import Template according to the Literacy Student import file specification. Your Student import file must include these required data fields: First Name, Last Name, Username, Password, Grade Level, Student ID, Alternate ID, Language, and Group.
- On the Choose Your Import file screen, choose the school where you want to import Student accounts to from the School Name drop-down list. Choose Student from the Account Type drop-down list.
If you are an Administrator, you can import staff and student accounts; if you are an Educator, you can only import student accounts.
- Browse and choose your import file.
Note
Your import file must be a CSV file in order to be imported correctly.
- Click Next.
- On the Match Your Data Fields screen, match the Imagine Learning data fields to the columns in your import file by choosing the appropriate data field from the drop-down list. Required but unmatched fields are indicated with a red asterisk. Matched fields are indicated with a green checkmark and a statement summarizing the match.
Field Description First Name Specifies the student's first name. Last Name Specifies the student's last name. Username Specifies the username that this student uses to log in to the Imagine Learning Student app. Password Specifies the password that this student uses to log in to the Imagine Learning Student app. Grade Specifies the student's grade level. Student ID Specifies the student's unique ID number that is used with the assessment provider your district has chosen. Alternate ID
(optional)Specifies the student's state ID (optional). Language Specifies the audio language for the student. The audio language is the language the student hears instructions in when they use Imagine Language & Literacy or Imagine Español. If the student needs first-language support, you can enter a language other than English.
If you are importing students for Imagine Language & Literacy, choose from these languages: English, Arabic, Cantonese, French, Haitian Creole, Hmong, Japanese, Korean, Mandarin, Marshallese, Portuguese (Brazil), Russian, Somali, Spanish, Tagalog, or Vietnamese.
If you are importing students for Imagine Español, choose from these languages: English, Spanish
Group Specifies the group(s) or (class(es)) that this student account is assigned to. If a student account is assigned to multiple groups, you can include each group name in the Group (Class) column, separated by a ";" (semicolon). School Specifies the school that this student account is assigned to. - Click Next.
- On the Confirm Your Import screen, review the information and verify that the data to be imported is correct. If there are accounts and groups in your import file that already exist in the Imagine Learning Literacy Suite, the Setup Wizard will update them. If there are errors in your import file, the Setup Wizard will report the row number, column name, data value, and error message for each error. Any data field that contains an error will not be imported. To correct these errors, edit your import file, save it, and then click Upload Corrected File.
- Click Next. The Import Summary screen displays the number of new student accounts and groups that were created and any existing student accounts or groups that may have been updated.
Caution
If there are any errors in your Import Summary, please contact Imagine Learning Customer Care at 1-866-457-8776 or email support@imaginelearning.com for assistance.
- Click Next.
- Assign products to your student accounts.
Assigning products to students
Once you have created any new staff or student accounts and assigned them to a group, you can assign product access to students for any Literacy Suite products that your organization (district or school) has purchased. Once you have assigned product access to students, they can log into that product and begin using it.
Note
Staff member accounts automatically inherit the product access of the organization they are assigned to.
To assign products to students
- For each student account, click the checkbox for each product that you want to assign to that student.
To assign the same product access to all the students in the list, click the checkbox at the top of the column, next to the name of the product. (For example, to assign all students access to Imagine Language & Literacy, click the checkbox at the top of the column, next to the Imagine Language & Literacy column name.)
If you assigned access to Imagine Language & Literacy or Imagine Español for any students, you can review the default product settings.
- Click Next.
Changing the default product settings
Once you assign product access to student accounts, you can review and update any default settings for that product. Default settings include the language support that students receive while they use the Imagine Learning Literacy products and the desired student session time.
To change the default product settings
- Change the Session Time (in minutes) for the Literacy Suite product assigned to each student.
You can assign session times for Imagine Language & Literacy and Imagine Español. Session time is the minimum amount of time (in minutes) that students are assigned to use Literacy products during a single session.
- Choose the Language Support for each student.
Language Support is the audio language that each student hears when they use Imagine Language & Literacy or Imagine Español. By default, the audio language for Imagine Language & Literacy is English and the audio language for Imagine Español is Spanish.
- Choose the Audio Support for each student.
Audio support provides students with the option to have specific passages or questions read aloud to them when they use Imagine Reading. By default, audio support is enabled.
Note
Imagine Assessment: Galileo does not have default settings to review or modify.
- Review the Product Assignment Summary. This shows which students have been assigned products and the default product settings you chose for each student.
- Click Done.
- Verify that your students can log in to the products that you granted them access to.