Adding new student accounts to classes in Imagine Math Facts

If you are a District Administrator, School Administrator or Educator, you can add new student accounts to a class either individually or in bulk. Individually, means adding one or more student accounts to one class at a time. This method works well when you have only a few student accounts to add to one class. In bulk means adding one or more student accounts to one or more classes all at once, by importing the information from a comma separated value (CSV) file. This method works best when you have many students to add to one or multiple classes. As you add student accounts individually, you have the option to set each student's login credentials, or let the application do it. You can also indicate Individualized Education Program (IEP) students, English Language Learners (ELL), and add each student's support language preference, as well as set a different glossary audio support language for each student in a Grade 3+ class. When you add student accounts in bulk, you can either include these additional settings in the CSV file, or manually add them to each student account later. 

 Caution

Each student must have a unique Student Identification Number (SIN) within a customer organization, and a unique username within each site code. If you see an error message that says "Username has already been taken," it means that the username is already in use in Imagine Math and you need to choose a different username for the student. If you try to use the Student Identification Number as their username and it is already in use, you can append the SIN with another piece of student information, such as the student's first and last initials or the school abbreviation. 

 Note

When you see Managed by SIS next to accounts or classes, it means that your district uses a Student Information System (SIS) integration tool to manage school administrator, educator, class, and student accounts within your district. To update information for these accounts, contact your district's IT staff since they have permissions to make account changes.

Before you begin:

  • If you see Managed by SIS next to accounts or classes, check with your district's IT staff before adding any students to classes.
  • Review the Adding student accounts to Imagine Math Facts article, to determine if this is the method you want to use for adding your students. 
  • As an Educator (teacher role) who is not yet assigned to a class, you'll need to create a class before adding students. As a District Administrator or School Administrator, you'll have the opportunity to add the class at the beginning of the process.
  • Make sure you have at least the following information to successfully add each students; first and last name, Student Information Numbers (SIN) or Student ID, and grade level.
Adding new student accounts individually Adding new student accounts in bulk

To add student accounts individually

  1. Log in to the Math portal.
  2. Click Add Students, at the top right corner of the Students list.
    Skip this step, If adding students from the Classes page (Management > Classroom).

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    The Students list shows all the active students in the district, school, or class, depending on whether you are logged in as a District Administrator, School Administrator, or Educator.

  3. Under Go Step-by-Step, click Get Started.

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  4. If you are a District Administrator, click the school name. If there is only one school in your district, you won't see this page.
    If adding students from the Classes page (Management > Classroom) Skip to step 6.

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  5. Click the class that you want to add students to. If the class you want to add students to is not in the Active Classes list, it hasn't been created or it's been deactivated.
    • If the class hasn't been created, click Add a Classroom, enter a name for the class, then click Save.
    • If the class is deactivated, activate the class and then continue these steps

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  6. Click Add New Students.

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  7. Enter each student's Last Name, First Name and Student Information Number (SIN), select their Grade level, and when finished adding all students, click Finished Adding Students

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    Setting Description
    First Name The student's full first name.
    Last Name The student's full last name.
    Student Information Number (SIN) A unique combination of characters that identifies the student in both the school and the program. There is a maximum of 64 characters.
    Grade Level The student's current grade level. The grade level helps to determine what curriculum the student should receive.
    Imagine Math Program

    **This setting appears only if you have both the Imagine Math and Imagine Math Facts products. 

    Indicates the Imagine Math application to which the student will be assigned, based on their grade level. Automatically defaults to the appropriate program, based on the student's grade level, however, you can change if necessary.

    Imagine Math Facts Access **This setting appears only if you have both the Imagine Math and Imagine Math Facts products. 

    Indicates whether or not you want the student to have access to Imagine Math Facts. For example, if you have a student that requires more help in their fact fluency, you might want to enable their access to Imagine Math Facts.

    Check this setting if you want to enable Image Math Facts for the student.

  8. Select the username and password creation option you want.
    • Click No, Keep Defaults, to allow the program to assign usernames and passwords, then go to step 10.
    • Click Yes, Create My Own, to assign usernames and passwords yourself.

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  9. Enter a Username and Password for each student, and then click Finished with Credentials.

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    Setting Description
    Username A specific name the student will use to log into the application. You can use all lowercase letters, all uppercase or a combination of both. You can also add numbers if you want. You must enter at least 4 characters, with no spaces, special characters or symbols. (Example: mBliss4012)

    When assigned by the application, the student's first and last name followed by a string of 8 random but unique characters is assigned. (Example: elizabethhernandez51363ae7)

    Password A unique set of characters a student will use, in conjunction with their username, to log into the application. You can use any combination of upper and lowercase letters, as well as numbers, symbols, special characters and spaces. You must enter at least 4 characters and no more than 128.

    When assigned by the application, the student's password includes a combination of alphabetical and numerical characters.

  10. Select the Demographics option you want.
    Demographics are the options for setting student IEP, ELL, language, and glossary audio language preferences. 
    • Click No, Not Now, to ignore setting students' demographics now. You can add them later by editing each student's account. Skip to step 12.
    • Click Yes, Set Demographic Info, to set students' demographics now.

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  11. Check and select the appropriate settings for each student, and then click I'm Finished

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    Setting Description
    Student in an IEP Check to indicate that a student needs an Individualized Education Program (IEP). If not, leave blank. This information is used only for reports and don't impact student content.
    Student is an ELL Check to indicate if the student is an English Language Learner (ELL). If not, leave blank. This information is used only for reports and don't impact student content. 
    Support Language Allows you to set the language for the student's audio or the entire program, depending on their grade level. Available languages are: English or Spanish.

    For Grade 3+ students, this setting allows them to access Spanish audio throughout the program, while with PreK-2 students, the entire application is translated into Spanish for the student. 

    Glossary Audio Support Language

    **This setting appears only if you have both the Imagine Math and Imagine Math Facts products. 

    Grade 3+ ONLY: Allows you to select a different glossary audio language for a student for whom English may be a second language. Available languages are: English (the default), Spanish, Arabic, Vietnamese, Haitian-Creole and Tagalog.

  12. Review the entries and selections.

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    If you see an error message about a username already being taken, it means the username is already in use through the Imagine Math system, and usernames cannot be used by more than one student account. If you are attempting to use a student's ID number (or SIN) as a username, and it is already in use within Imagine Math currently, we recommend adding the ID to another piece of information such as the student's first and last initial or school abbreviation. These additions will help make your student's username unique. For example, John Smith, student ID 39487603 could be js39487603 or 39487603js.

  13. Click Confirm Changes if everything is OK.
    If you see anything you need to change, click Edit Students, to revisit previous pages.

    Once confirmed, a Success! page opens.

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    This page indicates the successful completion of adding students, and provides you with several other options for what you would like to do next.