Self-rostering Galileo accounts through bulk import

At the beginning of a new school year or when you first start using the Imagine Learning Literacy Suite (Imagine Language & Literacy, Imagine Español, Imagine Reading, or Imagine Assessment: Galileo), you'll need to create staff and student accounts, assign student accounts to groups, and assign product access to students for the products that you want them to log in to.

You can create accounts and groups in bulk by importing roster data into the Imagine Learning Literacy Suite or you can create accounts and groups individually. Student and Staff Management shows you how to create staff or student accounts and groups (in bulk or individually), assign products to students, and change any default product settings. If you have already created your staff or student accounts, you can use the Student and Staff Management to assign existing student accounts to a group or change the products assigned to students.

If you are an Administrator, you can use Student and Staff Management to create staff and student accounts; if you are a Teacher, you can create student accounts. Both Administrators and Teachers can create or import new accounts or groups, assign students to groups, and assign product access to students.

Student and Staff Management walks you through these steps:

Launching Student and Staff Management

To launch Student and Staff Management

  1. Click Setup > Student and Staff Management in the navigation bar.

Adding Student accounts and groups through bulk import

You can create staff and student accounts and groups in bulk by importing roster data into the Imagine Learning Literacy Suite. If you are an Administrator, you can import staff and student accounts and groups; if you are a Teacher, you can import student accounts and groups. Both Administrators and Teachers can update accounts and groups by importing new roster data.

Students must be assigned to a school and group in order to access and use the Imagine Learning Literacy Suite (Imagine Language & Literacy, Imagine Español, Imagine Reading, or Imagine Assessment: Galileo). If you are an Administrator, you must assign students to a school and group. If you are a Teacher, you must assign students to a group.

To add student accounts and groups through bulk import

  1. Click Students in the navigation bar.
  2. Click Add.
  3. If you are an Administrator, click Import Students or Staff. If you are a Teacher, click Import Students.
  4. On the Choose Your Import File screen, download the Student Import Template. Or you can create your own CSV file according to the Literacy Student import file specification.
  5. Prepare your import files by populating the Student Import Template according to the Literacy Student import file specification. Your Student import file must include these required data fields: First Name, Last Name, Username, Password, Grade Level, Student ID, Alternate ID, Language, and Group.
  6. On the Choose Your Import file screen, choose the school where you want to import Student accounts to from the School Name drop-down list.

    If you are an Administrator, you can import staff and student accounts; if you are a Teacher, you can only import student accounts.

  7. Browse and choose your import file.

     Note

    Your import file must be a CSV file in order to be imported correctly.

  8. Click Next.
  9. On the Match Your Data Fields screen, match the Imagine Learning data fields to the columns in your import file by choosing the appropriate data field from the drop-down list. Check the Preview Your Data column to make sure that the data fields you have matched appear correctly.
    Field  Description
    First Name Specifies the student's first name.
    Last Name Specifies the student's last name.
    Username Specifies the username that this student uses to log in to the Imagine Learning Student app.
    Password Specifies the password that this student uses to log in to the Imagine Learning Student app.
    Grade Level Specifies the student's grade level.
    Language

    Specifies the audio language for the student. The audio language is the language the student hears instructions in when they use Imagine Language & Literacy or Imagine Español. If the student needs first-language support, you can enter a language other than English.

    If you are importing students for Imagine Language & Literacy, choose from these languages: English, Arabic, Cantonese, French, Haitian Creole, Hmong, Japanese, Korean, Mandarin, Marshallese, Portuguese (Brazil), Russian, Somali, Spanish, Tagalog, or Vietnamese.

    If you are importing students for Imagine Español, choose from these languages: English, Spanish

    Student ID Specifies the student's unique ID number that is used with the assessment provider your district has chosen.
    Alternate ID
    (optional)
    Specifies the student's state ID (optional).
    Group Specifies the group(s) or (class(es)) that this student account is assigned to. If a student account is assigned to multiple groups, you can include each group name in the Group (Class) column, separated by a ";" (semicolon).
  10. Click Next.
  11. On the Confirm Your Import screen, review the information and verify that the data to be imported is correct. If there are accounts and groups in your import file that already exist in the Imagine Learning Literacy Suite, the Setup Wizard will update them. If there are errors in your import file, the Setup Wizard will report the row number, column name, data value, and error message for each error. Any data field that contains an error will not be imported. To correct these errors, edit your import file, save it, and then click Upload Corrected File.
  12. Click Next. The Import Summary screen displays the number of new student accounts and groups that were created and any existing student accounts or groups that may have been updated.

     Caution

    If there are any errors in your Import Summary, please contact Imagine Learning Customer Care at 1-866-457-8776 or email support@imaginelearning.com for assistance.

  13. Click Next.
  14. Assign products to your student accounts.

Assigning products to students

Once you have created any new staff or student accounts and assigned them to a group, you can assign product access to students for any Literacy Suite products that your organization (district or school) has purchased. Once you have assigned product access to students, they can log into that product and begin using it.

 Note

Staff member accounts automatically inherit the product access of the organization they are assigned to.

To assign products to students

  1. For each student account, click the checkbox for each product that you want to assign to that student.

    To assign the same product access to all the students in the list, click the checkbox at the top of the column, next to the name of the product. (For example, to assign all students access to Imagine Language & Literacy, click the checkbox at the top of the column, next to the Imagine Language & Literacy column name.)

    If you assigned access to Imagine Language & Literacy or Imagine Español for any students, you can change the default product settings.

  2. Click Next.

 

Changing the default product settings

Once you assign product access to student accounts, you can review and update any default settings for that product. Default settings include the language support that students receive while they use the Imagine Learning Literacy products and the desired student session time.

To change the default product settings

  1.  Change the Session Time (in minutes) for the Literacy Suite product assigned to each student.

    You can assign session times for Imagine Language & Literacy and Imagine Español. Session time is the minimum amount of time (in minutes) that students are assigned to use Literacy products during a single session.

  2.  Choose the Language Support for each student.

    Language Support is the audio language that each student hears when they use Imagine Language & Literacy or Imagine Español. By default, the audio language for Imagine Language & Literacy is English and the audio language for Imagine Español is Spanish.

     Note

    Imagine Reading or Imagine Assessment: Galileo do not have default settings to review or modify. 

  3. Click Save.
  4. Review the Product Assignment Summary. This shows which students have been assigned products and the default product settings you chose for each student.
  5. Click Done.
  6. Verify that your students can log in to the products that you granted them access to.