Should you find a Managed by SIS message next to accounts or classes, it means your district uses a Student Information System integration tool to manage student, teacher, classroom, and administrator accounts within your district. To add or update student account information, you'll need to first contact your district's IT Staff to complete certain actions.
This article explains how you can add new students to a class using the Step-by-Step method, which allows District administrators, school administrators and educators to add one or more students to a single class at a time. If you want to add students to multiple classes at once, you'll need to use the CSV file method.
With the step-by-step method, you'll enter each student's required information. After saving that information, you'll have the option to manually set each student's login credentials, or let the application create them. You'll also have the option to indicate Individualized Education Program (IEP) students, English Language Learners (ELL), and you can add each student's support language preference. When adding students to a Grade 3+ class, you'll also have the option to set a different glossary audio support language for each.
Using the Step-by-Step method, you can add students to only one class at a time. If you want to add multiple students to multiple classes at once, you'll need to use the CSV file method.
Prior to beginning this task, you'll need to know the required information to successfully add each student; name (last and first), Student Information Number (SIN), and grade. Usernames, passwords, IEP, ELL and language preferences can be added later, on a student by student basis. Though if you already have that information, it might be easier to add it at this time, as you'll be able to do so for every student, without having to edit each student's account individually.
Before you begin:
- Make sure that if you see Managed by SIS, you check with your district's IT Staff, prior to adding students.
- Review the Adding Students article, to determine if this is the method you want to use for adding your students.
- As an educator, make sure that the class you want to add students to has already been created. As a district administrator or school administrator, you can ignore this prerequisite. You'll have the opportunity to add the class at the beginning of the process.
- As an educator who is not yet assigned to a class, note that you'll need to create a class before adding students. As a district administrator or school administrator, you can ignore this prerequisite. You'll have the opportunity to add the class at the beginning of the process.
- Make sure you have at least the following information to successfully add each students; first and last name, Student Information Numbers (SIN) or Student IDs, and grade.
To add students using the step-by-step method
- In the navigation pane, click Management > Students.
If adding students from the Classes page (Management > Classroom), skip this step. Go to step 3.
The Students page opens.
This page displays all the currently active students in the district, school or class, depending on whether you are logged in as a district administrator, school administrator or educator. The image above is from a teacher's class that already has some students assigned to it.
- Click Add Students.
The Let's Get Started page opens.
- Under Go Step-by-Step, click Get Started.
The page that opens next, depends on your role, and also if you selected to add students from the Classes page (Management > Classroom) as opposed to the Students page (Management > Students).
If adding students from the Classes page (Management > Classroom), skip this step. Go to step 6.
District Administrators ONLY -- A School Information page opens.
This page displays all the schools in your district, and allows you to select the school, in which the class you are adding students to, is located.
- District administrators ONLY -- click the school name.
A Classroom Information for [school name] page opens.
All steps from this point forward apply to all roles (district administrator, school administrator and educator).
- Click the class you want to add students to.
If the class is not visible on the Active list, either it doesn't exist, or it has been Deactivated (set to Inactive).
- Class doesn't exist -- click Add a Classroom, enter a name for the class, and click Save to add it.
- Class is inactive (deactivated) -- follow the steps under Activating or Deactivating a Class, and then return to these steps after activating the class.
A page opens that let's you select to add new or existing students.
- Click Add New Students.
The Student Information for [existing or new class] page opens.
Setting Description First Name The student's full first name. Last Name The student's full last name. Student Information Number (SIN) A unique combination of characters that identifies the student in both the school and the program. There is a maximum of 64 characters. Grade Level The student's current grade level. The grade level helps to determine what curriculum the student should receive. Imagine Math Program Indicates the Imagine Math application to which the student will be assigned, based on their grade level.
- Enter each student's Last Name, First Name and Student Information Number (SIN), and select their Grade level.
Imagine Math Program automatically defaults to the correct application based on the grade level you select.
- When finished adding students, click Finished Adding Students.
A decision page opens where you can select to either let the application assign unique usernames and passwords for each student, or assign them yourself.
- Select the username and password creation option you want.
- Click No, Keep Defaults, to allow the application to assign usernames and passwords; then go to step 11.
- Click Yes, Create My Own, to assign usernames and passwords yourself; then continue to the next step.
A page opens where you add the students' usernames and passwords.
Setting Description Username
A specific name the student will use to log into the application. You can use all lowercase letters, all uppercase or a combination of both. You can also add numbers if you want. You must enter at least 4 characters, with no spaces, special characters or symbols. (Example: mBliss4012)
When assigned by the application, the student's first and last name followed by a string of 8 random but unique characters is assigned. (Example: elizabethhernandez51363ae7)
A unique set of characters a student will use, in conjunction with their username, to log into the application. You can use any combination of upper and lowercase letters, as well as numbers, symbols, special characters and spaces. You must enter at least 4 characters and no more than 128.
When assigned by the application, the student's password includes a combination of alphabetical and numerical characters.
- Enter a Username and Password for each student.
- When finished, click Finished with Credentials.
A decision page opens where you can select to add student demographics now or later. Demographics are simply options for setting student IEP, ELL, language preferences and audio language.
- Select the Demographics option you want.
- Click No, Not Now, to ignore setting students' demographics now. You can add them later by editing each individual student's account. Go to step 14.
- Click Yes, Set Demographic Info, to set students' demographics now. Continue with to the next step.
A page opens in which you add the demographics for each added student.
Setting Description Student in an IEP Check to indicate that a student needs an Individualized Education Program (IEP). If not, leave blank. This information is used only for reports and don't impact student content. Student is an ELL Check to indicate if the student is an English Language Learner (ELL). If not, leave blank. This information is used only for reports and don't impact student content. Support Language
Allows you to set the language for the student's audio or the entire program, depending on their grade level. Available languages are: English or Spanish.
For Grade 3+ students, this setting allows them to access Spanish audio throughout the program, while with PreK-2 students, the entire application is translated into Spanish for the student.
Glossary Audio Support Language
Grade 3+ ONLY: Allows you to select a different glossary audio language for a student for whom English may be a second language. Available languages are: English (the default), Spanish, Arabic, Vietnamese, Haitian-Creole and Tagalog.
- Check and select the appropriate settings for each student.
- When finished, click I'm Finished.
A review page opens.
- Review the entries and selections.
If you see an error message about a username already being taken, it means the username is already in use through the Imagine Math system, and usernames cannot be used by more than one student account. If you are attempting to use a student's ID number (or SIN) as a username, and it is already in use within Imagine Math currently, we recommend adding the ID to another piece of information such as the student's first and last initial or school abbreviation. These additions will help make your student's username unique. For example, John Smith, student ID 39487603 could be js39487603 or 39487603js.
- If everything is OK, click Confirm Changes.
If you see anything you need to change, click Edit Students, to revisit previous pages.
Once confirmed, a Success! page opens.
This page indicates the successful completion of adding students, and provides you with several other options for what you would like to do next.
For more information, see Adding Students.