Most districts/charter schools manage their students using the Galileo import process. Those that do not populate Galileo via an import would populate Galileo via manual data entry.
If you need to add a student to a school/class and you don't want to wait until the next data import, you need to verify that the student is not already in Galileo. If you find that the student is:
a. Already in Galileo, you will need to access the Enrollment page and enroll them into the desired school/class. Enroll a Student
b. Not already entered into Galileo, you need to create the new student record on the Add Student page. See Add a New Student
Manual Data Entry Process
You need to verify that the student is not already in the system. if you find that the student is:
a. A "returning" student, start at the Enrollment page, locate the student, and enroll the student into the desired school and/or class. (This process is described in Enroll a Student.)
b. not already in Galileo, you would create (add) the new student record on the Add Student page. (The steps for adding a student are described in Add a New Student.) Be sure that you are familiar with the information in About Adding New Students Into Galileo prior to manually adding a student.
If you need to drop a student from a school/class, you need to drop the student on the Enrollment page. (The steps for dropping a student are described in Drop A Student.)
About Adding New Students Into Galileo
There are three different ways to add students manually into the Galileo system.
1. A student can be added to the district/charter school and at the same time be directly enrolled into a specific class. Any level user who has been given access may go to the Add Student page, select a particular class, and add and enroll the student in that class by entering their information. (Follow the directions in Add a New Student)
2. A student is added to the school and then you may enroll them in class(es) at a later date, using the Enrollment page in Galileo. To do this a user needs to be given the permission Allow user to add students and Allow user to enroll and drop students at the School-level. (To add the student to the school, follow the directions in Add a New Student, and then the directions in Enroll a Student.)
3. A student is added to the district/charter school and then you may enroll them in school or class(es) at a later date, using the Enrollment page in Galileo. To do this you a user needs to be given the permission Allow user to add students and Allow user to enroll and drop students at the District-level. (To add the students to the district, follow the directions in Add a New Student, and then the directions in Enroll a Student.
Merge Duplicate Students
If there is a duplicate student record, a District-level user may utilize the Merge Duplicate Students tool to combine the two records. using the Merge Duplicate students tool is highly recommended over deleting the duplicate student record. Once a students record has been deleted any information saved in that student record (including assessment data) is PERMANENTLY deleted and cannot be recovered.