Manage Staff (Standalone/Legacy)

Create Staff/User Account   Filter Staff   Edit Staff/User Account   Deactivate User Account  

Reactivate User Account   Print User List

Create Staff/User Account

1. Click Setup

2. Click User Accounts

3. Click Staff Accounts

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Note: A Launchpad tile can be set up to directly link to this option. See Launchpad for more information

4. Click Add New User

User Information

5. Enter the requested information

6. Optional: If creating a District-level or School-level user account, place a checkmark in the Create Default Libraries field. (Class-level users have this field automatically selected.) Galileo verifies whether the default libraries have already been created, and if so, will not add duplicate libraries of the same name.

The default libraries created are:

Tests

Lesson Plans

Unit Plans

Item Family

Intervention Groups

Dialogs

Dialog Books

Resources

Note: This box will not remain checked when you return to this page , because this is not a status but rather an action that takes place upon saving.

7. Optional: Check or uncheck the box next to Force user to change password upon login

8. Based on the User Level selected, review the additional security options.:

a. District: This user has access to all data in the district/charter school. Check or uncheck the user Permissions boxes you wish this user to have access to.

b. School: This user has access to all data only in the schools they have checked. Check the boxes of the schools and editing permissions you wish this user to have access to.

c. Class: This user has access to all data only for the class(es) selected for them. They may also have access to multiple classes in different schools.

9. The General Staff Information form defaults to a static form. You may complete as much of this form as desired.

a. in the Position field, when "Teacher" is selected, this user will be available in the "teacher" drop-down on the Class page

b. The educator listed in the Teacher field is reflected in Instructor of Record field when scheduling an assessment in Galileo.

c. Note: If other forms need to be completed for the staff member, that is done during the editing process. See Edit Staff User Account [link pending]

10. Click

a. Save/New User to save the entry and enter another user, or

b. Save/Back to save the entry and return to the previous screen, or

c. Cancel button to return to the Staff User Accounts page. No data entered will be saved when this button is selected.

11. Your user entry will no appear.

Filter Staff

You can filter the staff list by name or login name.

1. Click Setup

2. Click User Accounts

3. Click Staff Accounts

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Note: A Launchpad tile can be set up to directly link to this option. See Launchpad for more information

4. Filtering can be done by:

a. Typing the individual's Name

b. Typing the individual's Login Name

c. Selecting the User Level from the drop-down menu

5. Click Filter List

Edit Staff/User Account (Including Changing Their Password)

1. Click Setup

2. Click User Accounts

3. Click Staff Accounts

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Note: A Launchpad tile can be set up to directly link to this option. See Launchpad for more information

4. Locate the desired staff

5. Click the pencil icon or their Name to open the staff account for editing on the Staff User Accounts page

6. Make edits, and click Save

Deactivate User Account

1. Click Setup

2. Click User Accounts

3. Click Staff Accounts

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Note: A Launchpad tile can be set up to directly link to this option. See Launchpad for more information

4. Locate the desired staff

5. Click the

a. Trashbin icon on the Staff User Accounts page and answer the confirmation pop-up

b. Inactive users link on the Staff Users Account page

i. Click the user(s) you wish to de-activate.

ii. Click Inactivate Users

iii. Answer the confirmation pop-up

Reactivate User Account

You should reactivate a staff account for the year in which the individual is associated with. For example, a staff member from a previous school year left, but returned for the current school year. They should be reactivated in the current school year. Changing the school year is done on the Settings page. [link pending]

District-level users and users that have "Allow user to add/modify/delete other users" user permissions have the ability to reactivate user accounts.

1. Click Setup

2. Click User Accounts

3. Click Staff Accounts

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Note: A Launchpad tile can be set up to directly link to this option. See Launchpad for more information

4. Click Reactivate Users

5. Highlight the user account(s)

6. Click the Reactivate Users button

7. Once the user is reactivated, adjust their user permission levels (e.g. assign school, class, etc.)

Print/Export User List

1. Click Setup

2. Click User Accounts

3. Click Staff Accounts

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Note: A Launchpad tile can be set up to directly link to this option. See Launchpad for more information

4. Click the corresponding button to either export the list as a pdf, an excel document, or print it.

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